Contract/Subcontract Specialist

Position Type: Full-Time

Location: Hybrid – Johnstown, PA, Murrysville, PA, Youngstown, OH, or Huntsville, AL

Position Summary
As a full-time Contract/Subcontract Specialist, you will be reporting to the Finance & Compliance Director, this position is responsible for assisting in cradle-to-grave Contract/Subcontract Administration for various contract types (CR, CPFF, FFP, T&M and Grants) that includes: 1) preparing subcontract/subrecipient agreements, 2) assist in negotiations as requested, 3) addressing issues that arise on current contracts/subcontracts, 4) preparing responses to questions from subs and program managers for review, 5) initiating contract closeout, tracking, and follow-up until complete, 6) FFATA reporting and tracking subrecipient audit reporting requirements, 7) support with proposals as requested, 8) ensure compliance with company policies, procedures as well as Federal government and contract and/or grant requirements, 9) other items as assigned.

The NCDMM team culture is innovative, creative, and fast-paced. Members of the team must be adaptive to thrive in an ambiguous environment. This role is part of a collaborative team, but a candidate with a “self-starter” personality with high energy will grow and thrive in this role.

Essential Functions
Support in the administration of contracts/subcontracts of various types and complexity that includes but is not limited to:

• Subcontract/Subrecipient Agreements and Modifications and timely follow-up
• FFATA Reporting
• Tracking Yearly Subrecipient Audit Reporting
• Tracking Subcontract/Subrecipient Equipment
• Assist in the resolution of issues that arise in contracts/subcontracts by researching information, investigating details, and supplying recommended responses to clients as assigned.
• Perform subcontract close-out activities and continued follow-up.
• With guidance, act as a contractual interface between Contracting Officer and subcontractors/subrecipients on the programs being supported for all contractual and sub contractual related issues.
• Accurate record keeping and filing of documentation.
• Assist with small business tracking and reporting.
• Ability to work independently once tasked and take initiative on new work.
• Proactively monitor and track pertinent contract/subcontract/subrecipient correspondence on assigned task orders or projects through completion.
• Collaborate with fellow Finance and Program Management staff to obtain details for effective resolution as well as communicate/educate decisions.

Required Education and Experience

• Bachelor’s degree in accounting, Finance, Business Administration or related. field with a minimum of 1-2 years of experience or an Associate’s Degree in Business or like field with 3-5 years of experience in federal government contracting and/or 2 CFR 200 Grant administration.
• Excellent communication skills, written and verbal.
• Excellent organizational skills and excellent attention to details in written word and numbers.
• Team Player with a “can do” proactive attitude identifying and taking initiative to progress actions quickly and effectively, preventing problems.
• Experience managing contract types such as Cost Reimbursement, CPFF, FFP and T&M and Grants is a plus.
• Experience supporting a variety of federal and state/local customers, such as Department of Defense (DoD) including the US Army, DLA, and USAF.
• A working knowledge of Federal Acquisition Regulations (FAR), Defense Federal Acquisition Regulations, and/or Grant regulations (2 CFR 200).
• Excellent time management, organizational, and analytical skills, including tracking of long-term activities and following up timely until completion.
• Experience supporting multiple programs/internal customers simultaneously with shifting demands in a fast-paced environment (i.e. multi-tasking and prioritizing work activities).
• Candidate must be able to work independently as well as part of a team of contract professionals including all aspects (cradle to grave) with contracting and subcontracting activities on assigned efforts.
• Collaborate with other employees in the department, cross-functionally and with program personnel, to establish effective relationships and provide assistance and perform other duties that may be needed from time to time.
• Proficient in Excel/Word/PowerPoint and knowledge of SharePoint and Deltek’s Cost Point a plus.
• Maintain a regular and predictable work schedule in accordance with company policy.
• Excellent interpersonal and customer service skills.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks and request assistance as necessary to meet deadlines.
• Ability to function well in a high-paced and at times stressful environment.